Businesses, regardless of size, need to have the ability to print documents. Business printers come in many forms, from mobile to stand-alone. The past few years have seen major changes in the way businesses operate. This has required business machines to change with the times. Understanding the top features of today’s business printers provide a look into the changing office setting.

1. Printer Workload

As with many business machines, printers come in a variety of levels. Basic desktop models may work well for a home or small office with occasional need for printing. Desktops can range in type of ink, pages printed per minute, and other functions. A new feature in some printers is a side tank arrangement that allows for significantly more printing power. Midrange businesses may opt for a multi-function laser printer that prints at a higher speed. Large organizations may have a copy room with multiple printers, ranging from color printers, high-volume and duplex capable printers, and check preparation printers.

2. Networking

In prior decades, a computer network was only found at large corporations. Now, networks can be found at all levels of the business spectrum and in the home. The network can be business wide, campus wide, or selective. Software can provide for assignment of printing costs to specific funds based on the originating computer. A networked printer can save the business money by sharing the cost and replacing the duplicative desktop printers.

3. Wifi Capability

Many business have begun relying on smart phones and tablets to carry out large parts of the business. This means that the printer will need to have wife capability with the option of connecting with multiple devices. This option can be found on small, mobile printers to large multi-function machines. It is not necessarily a standard option at this point, but is quickly becoming so.

4. Printer Price Points

Costs associated with desktop, inkjet printers are generally lower on the front end than laser printers. Depending on the use, the cost of ink can be high and the continual need to buy and replace the cartridges may outweigh the initial lower costs. Large offices may decide to lease a multi-function business printer to cut down on maintenance costs associated with a high use machine.

Changes in the business landscape have required business technology to change as well. Each year, models have increased features that a majority of businesses are demanding. As the business world continues to change, the manufacturers can be expected to modify the products to meet the demand.


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